Managing Student Workers
Resources for people who manage student appointments in Workday.
Visit the Cornell Student Employment website for important information about hiring students, including:
The information below pertains to using Workday for hiring and managing student appointments.
Training
Appointing Students
HRWKD 3400 – Managing Student Appointments in Workday (Workday Learning)
For: Individuals who have the role of Student Employment Management Partner or Management Partner who manage student appointments (student hourly and/or graduate students).
Important: This training is required for anyone who initiates student appointments in Workday, and it is a prerequisite for being granted the Recruiter – Student Jobs role.
This course covers the student appointment process end to end: eligibility, requisitions, hiring hourly students and appointing graduate students, I-9 verification, onboarding, maintaining appointments, costing allocations, Federal Work-Study, and reporting to prevent overpayments.
You will see the full lifecycle even if you only handle part of it. Some steps, including I-9 verification, may be completed centrally depending on your unit's volume and practices. Role assignments are made by your college or unit through your Security Partner, so check with them or your HR Representative about your specific roles.
New to the role? Complete the course, and you will also be invited to a Student Appointment Check-In session to ask questions and reinforce the content. Experienced appointers can use the course as a refresher.
Student Employment Job Aids
Student Recruiting
- Reference Guide for Managers (Job Aid)
- Workday Student Recruiting FAQs
- Create Job Requisition (Job Aid)
- Create Job Requisition (Video)
- Manage Candidate (Video)
- SEMP: Finalize Student Appointment of Hourly Student from a Job Requisition
- Student – Job Application (Video)
- Student Application Questionnaire
- Disposition Notification to Students
- Workday Student Recruiting System FAQs
Appointments
- Guide to Student Employment Appointments
- End Additional Job or Terminate for Student Employment
Hourly
Graduate Students
General Tasks
- Adjusting Federal Work Study
- Request Compensation Change for Student Employment
- Change Job for Student Employment
- Switch Primary Job
- Edit Position for Student Employment
- Assign Costing Allocation (PDF)
- Place Employee on Leave (Manage Absence) for Student Employment
- Return Employee from Leave for Student Employment
- Future Dated Transactions for Student Employment
- Security and Delegations for Student Employment
- Student Employment - External Student Record (Video)
- Student Employment - External Student Record Summary