The benefit payable will be dependent on the employee’s most recent hire date. The employee may be responsible for providing proof of prior service.

Employees:

• Regular full-time employees, ROTC staff or CURW Chaplain who work thirty-five (35) or more hours per week for a term of eight (8) or more months and have satisfied a four (4) year, full-time service requirement;
• Employees (hired after December 10, 2014), who worked at an institution of higher education immediately prior to joining Cornell in a permanent, benefits-eligible position and who worked at that institution for a period of at least four years of full-time service.
  • The former employer/institution of higher education must have had a program substantially similar to CCTS;
  • Employees will be credited with time served to offset the four (4) year, full time service requirement;
• Part-time employees hired prior to July 1, 1985 (eligible for a pro-rated benefit);
• Full-time or part-time employees who have previously satisfied a four (4) year, full-time service requirement. The benefit payable will be dependent on the employee’s most recent hire date. The employee may be responsible for providing proof of prior service. (Effective for applications filed for the 2009/2010 academic year and beyond);
• Employees who have accrued the four (4) year, full-time waiting period and move to a part-time position (no less than 20 hours per week or the equivalent effort.) (Effective for applications filed for the 2009/2010 academic year and beyond)
• Part-time employees who have worked part-time for at least eight years (Effective for Applications filed for the Spring 2015 academic year and beyond)
• University retirees

Children:

• Eligible children shall include: natural-born children, adopted children, stepchildren, and foster children, provided that the foster children have been living in the home of and primarily supported by the employee for at least five years prior to application for CCTS.  Note: Only one employee may claim the student during any given semester.

The CCTS benefit is not available for:

• Employees of the County Cooperative Extension Associations
• Students working toward a certificate or diploma*

Student employment does not accrue eligibility toward the CCTS benefit.

* Board of Trustees Amendment, effective 12/11/2014: Students who have a medical condition that precludes the completion of a standard degree program, should be accorded the opportunity to complete a certificate or diploma that meets their needs and provides educational development in the appropriate setting. Medical documentation from an attending physician is required in order to approve the certificate or diploma.

Your benefit level is determined by your date of hire at the university.

* Administrative fee policy as established/amended by the Board of Trustees on July 12, 1972.

** Effective 12/11/2014, the Board of Trustees amended the policy to allow part-time employees who have worked for at least 8 years to be considered for eligibility for this benefit. This affects those employees who are applying for the spring 2015 semester and forward.

CCTS is a reimbursement program. You may therefore apply for CCTS benefits at any time by completing the following steps:

1. Check to see if your student's school is accredited. Search for your school on the Database of Accredited Postsecondary Institutions and Programs.
2. Complete one application per academic year. Select all terms your student will be attending for the academic year. Please note that the collection of the student's social security number is necessary in order to track the history of usage by the student within our database. It is never shared outside of the database.
   
   1. Online application (use with active NetID)
   2. Paper application (pdf) is available for retirees and those who do not have an active NetID.
3. E-mail ccts@cornell.edu with any status changes (eg. the student changes schools or a change in parent information). Do not complete another application.

For Cornell Students

Once your application has been reviewed and approved for eligibility:

• CCTS notifies Financial Aid with the award amount for the academic year to credit to the student’s account;
• You will receive notification that the award payment was made once the student is enrolled for at least six credits.  No further action by the employee or the student is required for that academic year;
• Cornell students may receive benefits for summer/winter courses taken at Cornell, without prior authorization from the school or college granting the Cornell degree;
• Cornell students may also receive benefits for summer/winter courses taken at another institution. Payments to outside schools are provided at 30% of the outside school’s tuition and fees. Contact ccts@cornell.edu for the form used for courses outside of Cornell.  Summer/winter credits are deducted from undergraduate semesters.

For Students Enrolled at Other Institutions

Once your application has been reviewed and approved for eligibility: 

• You will receive an approval email with a blank Certification attached;
• The email instructs you to keep the attachment as you will need to download it and give it to the school for each semester in that academic year that you want CCTS to make a payment;
• You will need to complete the top portion and submit the Certification form to the school your student is attending, for completion;

• Once the school sends the completed form back to you, it is your responsibility to submit the form to the HR Services and Transitions Center, 395 Pine Tree Road, Suite 110, Ithaca, NY 14850.  You can also fax it to 607-255-6873 or email:  ccts@cornell.edu;
• Submit only the certification for the current term the student is attending. Certification forms for future terms will not be accepted by the HR Services and Transitions Center  (i.e. do not submit both fall & spring certification forms at the same time);
• Payments for CCTS awards cannot be made until the completed Certification form is received;
• Once the payment has been approved, you will receive an email confirming the amount that will be sent to the school.  As indicated in the email notice, please allow 2-4 weeks for the school to receive the award;
• CCTS is not responsible for late fees that may accrue due to the date of receipt of the CCTS payment.

Any changes to the student’s status during the year, should be emailed to ccts@cornell.edu.

• Cornell students of employees hired prior to July l, 1983 will receive an award equal to 100% tuition, less administrative fees *(currently set at $9,980 per year);
• Cornell students of employees hired on or after July 1, 1983 will receive an award equal to half of the tuition and administrative fees;
• Payments for a new academic year are made at the start of the new fiscal year (July 1).  Fall payments can begin being made at that time.  Spring awards are processed after Thanksgiving;
• In order for awards to be made to outside schools, a completed CCTS Certification must be submitted to Cornell's HR Services and Transitions Center;
• The CCTS award is received by schools as student aid; therefore, the award may reduce other federal aid, e.g. Pell awards, workstudy.  The school may also reduce/cancel grant money based on their school policy. Families should contact the college their student is considering, to find out what the policy is for adjusting the student’s aid package with the CCTS award.

A CCTS payment is always made directly to the institution.

• When a student is attending an institution other than Cornell, the plan does not make payments until the completed CCTS Certification Form is received by the HR Services and Transition Center.
• Colleges may require a student to pay tuition and fees at the time of registration.  You may want to discuss if the school will waive the portion that CCTS will provide;
• The student’s college will reimburse the student after it has received payment from Cornell if there is a credit on the student’s account.
• The CCTS plan does not provide direct reimbursement to you or the student.
• CCTS is a reimbursement plan, not a prepayment.

Please be aware that the CCTS award cannot be posted to a student's Cornell bursar account until they are enrolled for at least six credits during the fall and/or spring semesters.

You or the student must notify the institution and the HR Services and Transitions Center if a student’s attendance plans change. If the CCTS payment is made, the full term will be deducted from the total semesters of eligibility unless you or the institution reimburse the CCTS plan.

Payments can be made for courses taken prior to matriculation.  We would need a letter/email from the degree granting school, confirming the semester and number of credits that they are accepting as part of the student’s degree program.  The student should confirm with the prior school that they will accept a retroactive payment.  Some schools do not as they have been audited and that academic year closed.  

CCTS benefits will only be coordinated with other scholarships or awards that must be applied to tuition. Awards that can be used for other purposes (books, room & board, living expenses), such as the PELL Grant, will not be considered. The amount of the CCTS benefit will be reduced only if the combined payment from CCTS and the other award (TAP, Excelsior, ROTC scholarships, or scholarships awarded solely for tuition costs) exceeds the total cost of tuition and fees.

* Administrative fee policy as established/amended by the Board of Trustees on July 12, 1972.

Undergraduate

The CCTS benefit is generally not taxable if it covers undergraduate education; however, under the Internal Revenue Code, the child must be a natural, adopted, foster or stepchild and a dependent. For tax purposes, a child is a dependent if you provide more than half of the child's support. In short, a child can be a dependent even if he/she does not qualify as an exemption on your tax return. In the event of divorced or separated parents, if either of the parents can pass the support test, BOTH parents pass it.

If you indicate that the student is not your dependent, these additional taxes will be deducted from your paycheck during the semester in which the award is made using the withholding rate determined by your completed W4 form on file in payroll.

Retirees with a taxable value will receive a 1099 at the end of the calendar year.

All taxes will apply to the benefits paid for the children of an employee's domestic partner. State taxes will not be applied to the benefit paid for the children of the same-sex spouse who was married in NYS and can provide a marriage license (this also applies to other qualified same-sex marriages).

Visit the Department of Financial Affairs for details on taxes.

Graduate

Benefits for graduate CCTS are taxable. The CCTS award and withholding will be reflected on your annual wage and tax statement (W-2) if you are an active employee. The net value of the award will be reflected on the student's bursar account. Graduate CCTS must be completed at Cornell and only employees hired prior to July 1, 1985 are eligible to receive this CCTS benefit.

Visit the Department of Financial Affairs for details.