Managing Student Workers

Resources for people who manage student appointments in Workday.

The information below pertains to using Workday for hiring and managing student appointments.

Training

Posting & Recruiting for Student Jobs

HRWKD 3500 Workday Student Recruiting (Workday Learning)

For: Individuals who create student requisitions and post student jobs.

Important: This training is required for anyone who requires the role of Recruiter - Student Jobs assigned to them.

This course replaces the Zoom training that was previously being offered for student recruiters. After completion, individuals should provide proof of training (email or course certificate) to their Workday HR rep for role assignment.

Appointing Students

HRWKD 3400 – Workday Student Employment (Workday Learning)

For: Individuals who have the role of Student Employment Management Partner or Management Partner who manage student appointments (student hourly and/or graduate students).

Important: This training is required for anyone who initiates student appointments in Workday.

If you are new to this role, please complete the required Workday Learning course.  Individuals new to the role will also be invited to a Student Appointment Check-In remote session to clarify any questions and reinforce their understanding of the content presented.

This course can also act as a refresher for experienced student appointers.

Student Employment Job Aids

Student Recruiting

• Reference Guide for Managers (Job Aid)
• Workday Student Recruiting FAQs
• Create Job Requisition (Job Aid)
• Create Job Requisition (Video)
• Manage Candidate (Video)
• SEMP: Finalize Student Appointment of Hourly Student from a Job Requisition
• Student – Job Application (Video)
• Student Application Questionnaire
• Disposition Notification to Students
• Workday Student Recruiting System FAQs

Appointments

• Guide to Student Employment Appointments
  • Add Additional Job for Student Employment
  • End Additional Job or Terminate for Student Employment

  • Hourly

    • Hourly Student Appointment Letters 
    • Hourly Student Appointment Letter Template - Hire Bi-weekly
    • Hourly Student Appointment Letter Template - Add Job Bi-weekly 

  • Graduate Students

    • Graduate Assistantship Letter Templates 
    • Graduate Student Appointment Letter Generation
    • Graduate Student Appointment Letter Generation - FAQs
    • Quick Reference Tool for Graduate Student Appointments
    • How to Attach the I-9 and IRPRA form for Graduate Students

General Tasks

• Adjusting Federal Work Study
• Request Compensation Change for Student Employment
• Change Job for Student Employment
• Switch Primary Job
• Edit Position for Student Employment
• Assign Costing Allocation (PDF)
• Place Employee on Leave for Student Employment
• Return Employee from Leave for Student Employment
• Future Dated Transactions for Student Employment
• Security and Delegations for Student Employment
• Student Employment - External Student Record (Video)
• Student Employment - External Student Record Summary

I-9 Related Job Aids

• Electronic Form I-9 Verification (Video)
• Exception: How to Manage a Paper I-9
• For Student: How to Complete Form I-9?
• When Should You Complete an Electronic Form I-9?