Background Checks

Overview

Hiring authorities and/or unit HR representatives must conduct thorough reference checks and detailed information verification and receive satisfactory results on applicants to whom the university intends to offer employment before the applicant’s first day of work. Refer to university Policy 6.6.2 Reference Checks, Information Verification, and Background Checks for additional information.

When a more thorough information verification effort is required either by university policy or college/unit procedures, the university utilizes the services of a background check vendor. Where a background check is required, an offer of employment must be contingent upon the satisfactory completion of the background check. The hiring authority must contact the unit HR representative before initiating the required reference check, information verification and/or background check process.

Upon completion of the background check, local HR will receive and review the report. In general, while the majority of reports will likely not reflect any information that impacts the hiring decision, there will be some that contain information that may result in an adverse decision. When a report is received that reflects information that may be considered to have an adverse impact on the individual's candidacy, the HR representative will guide the hiring manager through the appropriate process.