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For more information on recording time related to pandemic leave scenarios, download this Workday instruction sheet.
Employees in New York State may take up to four hours off from work, with pay, to get vaccinated for COVID-19. The law adds section 196-c to the New York Labor Law. Although Cornell had already been providing paid time off up to 4 hours away from regularly scheduled work for this purpose, the following clarifies our practices and complies with this new law:
When employees are scheduled but not available to work, they are expected to record HAP and vacation time in accordance with university policies.
Exempt employees who are regularly unavailable to work during their workday (for childcare or other reasons) are instructed to record HAP/Vacation in increments of 1 hour or more. Infrequent absences should continue to be recorded in .5 day and full day increments.
*Also applies to academic employees who accrue vacation and HAP
To support university efforts to apply for the Employee Retention Tax Credit, if an employee, exempt or non-exempt, is available to work but their work cannot be performed remotely, supervisors should instruct such employees to record their time as described below:
Also see the quick reference aid for employees: Recording Time or Hours Not Worked COVID-19